(1) Vendor needs to provide financial management services to the government authority located in Kalispell, MT. – The services to be provided will include a range of financial management Fiscal Employer and Agent duties, including:• Obtain all required Veteran employer information for the IRS, state and other agencies.• Obtain Personal Care Attendant information, conduct background checks and establish the PCAs as employees.• Complete processes for bi–weekly payroll including: timesheet review, wage payments and any required reporting.• Withhold, file and pay all required federal and state payroll taxes, process all monthly, quarterly and annual payroll tax reports, quarterly state unemployment tax forms and IRS forms W–2.• Process and pay vendor invoices for VA approved goods and services.• Submit claims to the Veterans Administration monthly on behalf of Area IX for all costs associated with each Veteran for which services and goods were provided.• Submit monthly invoices to FCAA for payroll reimbursement and service fees.• Provide various reports and documentation as required and requested by Area IX, including claims support spreadsheets and service fee support reports.• Monitor client spending reports to ensure consistency with the client’s approved Service and Support Plan.• Report monthly statements of costs and budget comparisons per Veteran to the Veterans Administration and Area IX.• Establish and maintain systems for receipt, distribution and reconciliation of VA and FCAA funds and payments.• Establish, maintain and retain current and archived Veteran/employer, employee and vendor records in a complete, accurate, secure and confidential manner in accordance with HIPAA.• Maintain and periodically validate relevant financial controls.• Implement regular quality control measures for internal processes and for FCAA and Representative satisfaction.• Maintain an up–to–date disaster recovery plan and perform periodic tests for electronic files.(2) All the questions must be submitted no later than June 3, 2024.
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